Description

We are seeking a highly motivated and detail-oriented Civil Litigation Paralegal / Legal Secretary to support our attorneys in all phases of litigation. his position combines traditional legal secretarial responsibilities (calendaring, scheduling, filings) with substantive paralegal work, including discovery, discovery responses, and drafting basic motions for attorney review. The ideal candidate is organized, detail-oriented, comfortable working independently, and experienced in Califonnia civil litigation procedures.

Requirements

Key Responsibilities

Calendaring, scheduling, and court coordination

Maintain accurate attorney calendars, including court hearings, deadlines, discovery cutoffs, and trial dates
Calculate and calendar litigation deadlines in accordance with applicable rules
Coordinate and schedule hearings, depositions, mediations, and client meetings
Communicate with courts, opposing counsel, court reporters, and clients regarding scheduling
Prepare and file documents with state and federal courts (including e-filing)
Litigation and Drafting Support

Draft discovery requests, discovery responses, and meet-and-confer correspondence for attorney review
Assist with document collection, organization, and production
Draft basic motions, notices, declarations, and pleadings under attorney supervision
Prepare deposition and hearing binders and exhibits
Assist attorneys with trial preparation as needed
Administrative and Office Support

Manage case files and maintain organized litigation records
Handle correspondence, service of documents, and proof of service preparation
Monitor incoming mail, court notices, and deadlines
Provide general administrative support to attorneys as needed
Qualifications

Minimum 3–5 years of experience as a civil litigation paralegal and/or legal secretary in California
Strong working knowledge of California civil litigation procedures and court rules
Experience with calendaring litigation deadlines and court scheduling
Ability to draft discovery, discovery responses, and basic motions with minimal supervision
Proficiency with legal calendaring systems, word processing, and e-filing platforms
Excellent organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage multiple deadlines in a fast-paced environment
Paralegal certificate preferred but not required based on experience
Work Environment

This role is best suited for someone who enjoys working in a small firm environment, is comfortable wearing multiple hats, and values accuracy, reliability, and professionalism. The position requires close collaboration with attorneys and the ability to handle both substantive legal work and day-to-day litigation support.